What is Dematerialisation

Explore the process of dematerialisation, the advantages of holding electronic securities, and the charges involved.
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Before dematerialisation was introduced, investors had to manage the storage of their physical share certificates. This method was prone to various risks like loss and theft. With the transition to electronic investment management, the process to store and handle securities has been simplified. 

 

As of April 1, 2019, the Securities and Exchange Board of India (SEBI) stopped the transfer of shares in physical form in India. While you can still hold existing shares in physical form, new shares will not be issued in that way. Dematerialisation aims to promote transparency and eliminate fraudulent activities. It also makes the trading process more efficient. 

Dematerialisation Process

Step 1: Initiate Dematerialisation Request

Contact your Depository Participant (DP) and request to begin the dematerialisation process for your physical shares.

Step 2: Complete Dematerialisation Request Form (DRF)

Obtain a DRF from your DP and fill it out with details about the shares you want to convert. This includes the company name, number of shares, distinctive numbers, and folio numbers from your physical certificates.

Step 3: Submit DRF to DP

Submit the completed DRF to your DP.

Step 4: DP Verification and Forwarding

The DP will verify the information on your DRF and then electronically forward it to the company's Registrar and Transfer Agent (RTA).

Step 5: RTA Confirms Request Details

The RTA will confirm the details you provided in the DRF, including company name, number of shares, and other relevant information.

Step 6: RTA Verifies Share Ownership

The RTA will verify that you are the rightful owner of the shares you are trying to dematerialise.

Step 7: RTA Authorizes Transfer (if approved)

If the RTA confirms everything is in order, they will authorise the transfer of the shares from your physical certificates to your Demat account.

Step 8: Shares Credited to Demat Account

The electronic equivalent of your shares will be credited to your Demat account.

Step 9: Physical Share Certificates Destroyed

Once the shares are credited to your Demat account, the physical share certificates you submitted will be destroyed to prevent their misuse.

 

Dematerialisation of shares is essential. It is important for trading beginners. You can refer to the official NSDL website if you want to understand the process in further detail.

Benefits of Dematerialisation

Dematerialisation offers a secure way to hold your shares. Beyond security, it also provides other benefits. Here are some of them:

Faster Transactions

Dematerialisation facilitates quick and efficient transactions in the stock market. It eliminates the need for physical share transfers, thus avoiding additional costs.

Reduced Costs

Save on expenses such as stamp duty and handling charges. Avoid other costs linked with a physical share certificate.

Easy Access

Access your Demat account online at any time and track your investments with ease. Additionally, you can easily transfer your shares from one account to another.

Increased Transparency

Dematerialisation promotes transparency in the stock market. It reduces the risk of fraud. This includes fake share certificates or multiple certificates for the same shares.

Drawbacks of Dematerialisation

Here are a few drawbacks associated with the dematerialisation process:

High-frequency Trading

Digital advancements have simplified trading. However, this ease of access can lead to impulsive trading. Such behaviours are detrimental to long-term wealth generation. 

Technical Skill Gap

Beginners unfamiliar with computers and smartphones may struggle. Operating through a Demat account could be difficult for those who are used to physical certificates.

Annual Fees and Charges

Demat accounts have an annual charge. This fee applies even if you do not hold securities in the account.

Dematerialisation Charges

There are a few charges associated with the process of dematerialisation of shares, such as: 

Account Opening Charges

You typically pay a one-time fee to open a Demat account.

Annual Maintenance Charges

Most brokers will charge an annual fee to maintain your Demat account.

Transaction Charges

Brokers will levy a charge on the buy and sell transactions that you execute via your Demat account. These fees can either be a fixed amount or a percentage of the transaction value.

 

Note: There may be a separate fee for dematerialising your physical shares. The fee depends on your chosen DP. It also varies with the number of shares being dematerialised.

Documents Required for Dematerialisation

Here are some documents usually required for dematerialisation:

  • Dematerialisation Request Form (DRF): Fill out and submit this form to yourDP

  • Physical Share Certificates: Submit the original share certificates you want to convert along with the DRF

  • KYC Documents: You must submit your KYC documents to the DP

  • Power of Attorney (POA): You must submit a POA authorising the DP to carry out dematerialisation on your behalf

Future of Dematerialisation

Dematerialisation's future is promising. More investors are choosing electronic shares due to its convenience. Technological advancements will further streamline and lower the cost of dematerialisation.

Blockchain

While still under exploration, blockchain technology has the potential to revolutionise dematerialisation. Its secure and transparent ledger system can enhance security and record-keeping for electronic shares.

AI and Machine Learning (ML)

AI and ML can potentially analyse vast amounts of data to identify investment trends and automate parts of the dematerialisation process, making it more efficient.

 

Overall, a more streamlined and cost-effective dematerialisation process is likely to attract more investors to the stock market, fostering further growth.

 

Dematerialisation has transformed the way we invest in the stock market. While some charges are associated, the benefits outweigh the costs. As technology evolves, we can expect more advancements in dematerialisation. The future holds further innovations in this field.

FAQs on Dematerialisation

Is dematerialisation mandatory for investing in the stock market in India?

Yes, dematerialisation is mandatory for all investors who wish to invest in the stock market in India.

Are there any charges associated with dematerialisation?

Yes, there are charges related to dematerialisation, including account opening charges, annual maintenance charges, transaction charges, and courier charges.

What documents are required for dematerialisation?

The documents needed for dematerialisation include the dematerialisation request form (DRF), physical share certificates, Know Your Customer (KYC) documents, and power of attorney (POA).

How long does the dematerialisation process take?

The dematerialisation process can take from a few days to a few weeks, depending on the depository participant and the number of shares being dematerialised.

What is the meaning of dematerialisation?

Dematerialisation is the process of converting physical shares into electronic form. 

Is there an option to convert my dematerialised shares held electronically back into physical form?

Yes, you can convert your dematerialised shares into physical form, and this process is called rematerialisation.

What is an example of dematerialisation?

Consider that you purchased shares of Company X in 1999 in physical form. However, if you now wish to dematerialise your shares, all you have to do is fill out and submit a DRF with your DP. 

 

The DP will process the request and credit your shares in your Demat account within two to four weeks of submitting your DRF.

What is the role of dematerialisation?

The role of dematerialisation is to eliminate all risks associated with holding shares in physical form. It also facilitates easy, quick, and simple process trading and investments.

What do you mean by depository and dematerialisation?

Dematerialisation is the process of converting your physical share certificates into electronic form. On the other hand, a depository is an entity responsible for maintaining the records of dematerialised securities.

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