Since it has come into effect, the Goods and Service Tax (GST) system has undergone numerous changes. On October 1, 2020, the system had a mandated introduction. Currently, all taxpayers with a turnover of more than ₹50 Crores are required to use the e-invoicing system. The annual turnover may be from the fiscal years starting in 2017 to 2018.
E-way bills and e-invoices are closely linked as part of the GST framework. When an e-invoice is generated, its details can be automatically transferred to the E-way bill system, streamlining the compliance process. Continue reading to learn more about E-way bills, E-way bill changes, and the role of e-invoicing systems in this.
Every E-way bill holds two parts. One of the parts contains the invoice details like the invoice number, HSN codes, delivery address, recipient and supplier's GSTIN and much more. On the other hand, the other part contains the transporter information like vehicle number, transporter ID and much more. Under the current system, the E-way bill is generated for both parts in the E-way bill portal as the taxpayers manually update their transporter and invoice details.
With the mandated implementation of e-invoicing, there will be noticeable impacts on the E-way bill. There is no need to get a new registration. If you are a pre-existing user of the E-way bill portal, you can log in to the e-Invoice portal using the same credentials. When the e-invoice is validated then both parts of the E-way bill will be automatically computed. For this, a few of the optional details need to be updated in the e-invoice.
At present, the e-invoice portal provides the following essential facilities:
Enable E-way Bill Generation through IRN: The e-invoice portal allows taxpayers to generate an E-way bill by simply entering the IRN.
Bulk E-way Bill Generation: E-way bills can be generated in bulk. However, this facility is only provided to businesses that undertake a very large number of transactions on a given working day.
Avail the Printed E-way Bill: Users of the portal can print the E-way bill (EWB). All you have to do is click on the ‘Print EWB’ option and enter the E-way bill number. Once done, the bill will be displayed with the option to get a print.
After the implementation of the e-invoicing system, there would be no visible changes during the procedure of E-way bill generation. However, you can now get the optional facility provided in the e-invoice portal to generate your E-way bill using Invoice Reference Number (IRN). To do so follow the given steps:
Upload your invoice to the Invoice Registration Portal (IRP)
A GSTN verification will then take place where the mandatory details will be checked
The IRP will then issue an invoice reference number that is unique and a QR code, post-verification
This data will then be automatically transferred to the E-way bill portal. The APIs will then be utilised to generate the E-way bill using IRN.
You then need to log into your EWB portal and enter the IRN that is on your invoice that you need to generate
Both parts on the EWB will be computed automatically if the necessary details are kept updated on the e-invoice
Submit the form. In case of no errors then without any difficulty, the EWB will be immediately generated which you can download either as a PDF file or JSON.
The primary aim of implementing e-invoicing and linking it with E-way bills is to ensure the procedure is automated and simple. In addition to this, the EWB has also been linked with the return filing of GST. Your E-way bill will be blocked if you have more than two GST returns pending that are required to be filed. These changes will benefit your business as there will be:
Your convenient compliance
Accuracy that comes with an automated process.
With the mandated implementation of e-invoicing, there will definitely be some considerable changes that can be witnessed by those who regularly generate E-way bills. However, these modifications and changes that come with the linking of e-invoices with EWBs are to ensure a smoother and transient process for both you and the government.
FAQs for Changes in E-way Bill After Invoicing
Is the generation of e-invoicing mandatory?
From April 01, 2021, all taxpayers with an aggregate turnover above ₹50 Crores in a given financial year must generate the e-invoice.
Can taxpayers use the regular E-way generation method and the IRN system?
Yes, the E-way bill can be generated using the regular method. Taxpayers can also use the IRN system to generate E-way bills.
Can we change the invoice number in the E-way bill?
No, once an E-way bill is created, the data cannot be revised. Thus, the invoice number cannot be altered.
How do I cancel my e-invoice and E-way bill?
To cancel your E-way bill, follow the steps mentioned below:
Visit the official GST E-way bill portal, i.e. https://ewaybillgst.gov.in/
Click on the ‘Registration’ tab and click on the sub-option ‘E-Way Bill for Citizens’
Next, click on the ‘Cancel EWB’ option
Now, enter your registered mobile number and the 12-digit E-way bill number of the bill that must be cancelled, then click on ‘Get OTP’
Enter the generated OTP, which you will receive on your mobile, and click on ‘Verify OTP’
- You have to enter a suitable reason for the cancellation. Once done, the E-way bill will get cancelled.
The process to cancel the e-invoice is similar. To begin,
Visit the official GST E-way bill portal at https://einvoice1.gst.gov.in/
Click on the ‘Login’ option displayed on the upper right corner of the screen
Enter your username, password, and the provided captcha code, then click on ‘Login’
Navigate to the section that allows you to cancel your e-invoice
Submit the ‘Ack No’ which is the acknowledgement number provided by IRP and ‘IRN’ of the e-invoice
Select the reason for cancellation and submit the request
As of now, will the EWB and IRN systems run independently?
Yes, as of right now, each system will function separately. However, over time, certain taxpayers' access to direct EWB generation would be blocked.
Is it possible to re-generate EWB and IRN on the same document?
An e-way bill can be regenerated using the same document if needed. However, the IRN cannot be regenerated on the same document, as per the policy.
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