Update Multiple Vehicles on E Way Bill - Know When & How

The Eway bill is an essential document that must be mandatorily generated when transporting a consignment of the value of ₹50,000 and more. This bill ensures that the GST authorities and consignment owners experience a smooth process when undertaking the transportation of goods. Typically, the conveyance of goods includes one vehicle. However, there are instances when the transporter may use more than one vehicle for a single consignment. In this case, the Eway bill must be updated to include information about all the vehicles.

The E-Way bill system has been recently updated with the option to include multiple vehicles in a single Eway bill. This essentially means that the change in the vehicle carrier for the transportation of a single shipment can be conveniently updated against the E-way bill. There was an increasing demand from transporters for the need to allow updating of multiple vehicles on the bill. Transporters had to go through the tedious process of regenerating a new E-way bill whenever the vehicle was changed for a single consignment. The ‘Update-Multiple-Vehicle’ feature came to become an absolute requirement. Now transporters can simply update vehicle details to include them in the same E-way bill, there is no need for a new E Way bill generation.

The scenarios in which the ‘Update-Multiple-Vehicle’ feature can be used are as follows.

Scenario 1 - When Transporting to a Single Destination

Goods may also have to be transported from one destination to another, through different conveyance modes. This may happen due to unfavourable terrains or as a way to save time. The places at which the vehicles are switched are the place of transhipment. The information about the change in vehicles may be included in the updated E-way bill. The same can be generated through the common portal. If goods are to be transported in just a single lorry in the above case, the Part-B of the very same e-way bill has to be updated with a different transportation mode due to transhipment reasons.

Scenario 2 - When Transporting Consignments to Multiple Destinations

The consignment may be sent to the transporter’s warehouse as a single consignment. However, the transporter may distribute the same into different vehicles to be delivered at different locations. In such a case, the E-way bill must be updated to include the information on details of all the vehicles. In the case of the first transaction, a regular e-way bill will be generated. After that, when the goods are to be sent to different destinations, details of multiple vehicles need to be updated in the same e-way bill.

It is extremely convenient and easy to update the E-way bill with multiple vehicles. Follow the listed simple steps to initiate the update through the E-way Bill Portal.

• Step 1: Visit the official E-way Bill Portal i.e E-WayBill System (ewaybill.nic.in)

• Step 2: Select the 'Change to Multivehicle’ option listed on the e-way bill menu.

  

• Step 3: Carefully enter your E-way bill number and click on ‘Go’.

• Step 4: Now enter the details of the consignment including the destination and mode of transport.

• Step 5: You can view the ‘do you wish to move goods in multiple vehicles?’ option. Select ‘Yes. You will be able to view the multi-vehicle movement option.

  

• Step 6: Include all the details such as ‘From Place’ and destination in ‘To Place’. You must also enter the ‘Total Quantity’ of the original consignment and its ‘Unit’ of measurement exactly as maintained in the invoice. Follow by selecting the ‘Reason’ for using the option. You must also enter the ‘Remarks’ explaining why you needed to create a group for entering multiple vehicles in your bill.

• Step 7: You must re enter the E-way bill number before submitting your request by clicking on ‘Go’. All the groups that you formed will appear on the drop-down option. You must enter the vehicle details against each of the given groups.

• Step 8: The groups get saved once you enter all the relevant details. You may also update the details of each vehicle in the given groups once the consignment is delivered.

• Step 9: Part B of the E-way bill can be updated under the ‘Change to multiple vehicle’ option. To update multiple destinations, you update the information one at a time in Part B of the groups.

  

• Step 10: Under Part B of each group, you must enter all the vehicle details. Also, include the transporter document number. It must also include the number of goods being carried in the given vehicle.

• Step 11: Once you furnish all the required details, you may submit the same. The updated information will reflect in Part A and Part B of the E-way Bill. Check to ensure that the E-way bill includes the phrase ‘Multi-Vehicle’ under the ‘Valid Until’ section.

  

  

   

The E-way bill can be printed by clicking on the ‘Print’ option to keep track of your filing. The introduction of the E-way bill is a great initiative. Stay updated on all developments related to E-way Bills by visiting Bajaj Markets.