Gurugram RTO: A Complete Guide to Regional Transport Office Services

The Regional Transport Office (RTO) is vital for overseeing vehicle regulations and ensuring smooth traffic management in cities across India. In Gurugram, previously known as Gurgaon, the RTO enforces motor vehicle laws while offering key services such as vehicle registration, driving licence issuance, and road safety enforcement. 

 

Whether you're registering a new vehicle or renewing your driving credentials, understanding the role of the Gurugram RTO will help you navigate these procedures more easily.

Each region in Gurugram is assigned a specific RTO code. These codes help streamline the administrative process, making it easier to track vehicles registered in different parts of the city. Below is a table listing the RTO codes for Gurugram:

Gurugram is home to several RTO offices that cater to the diverse needs of its residents. Here is a table providing information about the RTO offices in Gurugram, their locations, contact numbers, and operating hours:

The Gurugram RTO is responsible for various tasks that keep the city’s transportation system running efficiently. Below is an overview of the key functions:

Issuing Permits

The RTO also issues permits for various types of vehicles, such as commercial vehicles, goods carriers, and passenger vehicles. These permits are necessary for legal transportation within the state and across state lines.

Road Tax Collection

The Gurugram RTO is responsible for collecting road taxes, which are used to maintain and develop infrastructure. These taxes are calculated based on the type and size of the vehicle and its intended use. Payment is typically required during vehicle registration and at renewal intervals.

Enforcing Road Safety and Pollution Control

Beyond registrations and taxes, the RTO plays a crucial role in promoting road safety by ensuring compliance with traffic laws. It also enforces pollution control measures by implementing emission standards for vehicles to help reduce environmental impact.

Vehicle Registration and Renewal

One of the key responsibilities of the Gurugram RTO is vehicle registration. All vehicles on Indian roads must be legally registered, ensuring they meet regulatory standards. Additionally, vehicle owners are required to renew their registration periodically to keep it valid and compliant.

Issuing Driving Licences

The Gurugram RTO manages the issuance of driving licences, including learner's and permanent licence, as well as licence renewals. This process involves both theoretical and practical tests to ensure drivers are well-versed in traffic rules and are capable of safe driving.

When addressing vehicle or licence-related matters at the Gurugram RTO, specific forms must be submitted depending on the nature of the application. These forms are categorised based on their purpose:

• Forms for vehicle permits

• Forms related to the Haryana Motor Vehicles Rules, 1993

• Forms for vehicle registration

• Forms for driving licence issuance

 

Below is a list of key forms required at the Gurugram RTO and their purposes:

• Form 1 – Application and declaration regarding physical fitness

• Form 4 – Application for a driving licence

• Form 8 – Application to add a new vehicle class to an existing driving licence

• Form 2 – Application for obtaining a learner’s licence

• Form 9 – Application for driving licence renewal

• Form 1A – Medical certificate

 

How to Download Forms

You can download the relevant forms from the official Haryana RTO website at https://haryanatransport.gov.in/en

1. Go to the website and select the "Download Forms" option from the navigation bar

2. The categories of forms will be displayed

3. Click on the category relevant to your needs to download the necessary forms

Vehicle registration is a legal requirement for all vehicles in India, including those in Gurugram. Below is a guide on how to register your vehicle or renew its registration at the Gurugram RTO.

Steps to Register a New Vehicle in Gurugram

1. Take your vehicle to the nearest RTO office in Gurugram or apply online via the Parivahan website https://parivahan.gov.in/

2. Provide the following documents:

   • Form 20 (Application for Registration)

   • Form 21 (Sales Certificate from the dealer)

   • Form 22 (Manufacturer's Roadworthiness Certificate)

   • Proof of insurance

   • Proof of address (e.g., Aadhaar card, voter ID)

   • PAN Card or Form 60

   • Temporary registration certificate (if applicable)

3. Pay the applicable registration fees and road taxes at the RTO cash counter

4. The vehicle will be inspected by the Inspector of Motor Vehicles

5. The RTO superintendent will enter your vehicle details into the centralised database and verify the accuracy of the information

6. The Assistant Regional Transport Officer (ARTO) will approve the registration after verification

7. Once the Smart Card (Registration Certificate) is printed, it will be delivered to your registered address via post

Steps to Renew Vehicle Registration in Gurugram

In Gurugram, vehicle registration must be renewed 60 days before the expiry date. This ensures that your vehicle remains legally compliant for continued use.

Documents Required for Registration Renewal

• Duly filled Form 25 (Application for Renewal)

• Pollution Under Control (PUC) certificate

• Original Registration Certificate (RC)

• Fitness certificate (if applicable)

• Proof of up-to-date road tax payments

• Valid insurance certificate

• PAN Card or Form 60/61, as applicable

• Chassis and engine pencil print

• Owner’s signature identification

How to Apply for Vehicle Registration Renewal

1. File the application for renewal (Form 25) at the Gurugram RTO at least 60 days before your current registration expires

2. Ensure all pending taxes for the vehicle are cleared

3. Provide all the necessary documents for verification

Transferring vehicle ownership is essential when a vehicle is sold, inherited, or purchased at an auction. 

 

Here’s a quick guide to the process at the Gurugram RTO:

Transfer in Case of Sale

1. The seller submits Form 29, while the buyer submits Form 30 with the original RC and required documents

   • Within Haryana: Transfer must be done within 14 days

   • Outside Haryana: Transfer must be done within 45 days

2. Include proof of address, identity, RC, insurance, and pay applicable fees

Transfer Due to Death

1. The legal heir submits Form 31 within 3 months

2. Include the death certificate, proof of heirship, and RC

3. Pay relevant fees

Auction Purchase Transfer

1. Submit Form 32 within 30 days of the auction

2. Provide the auction receipt, RC, and other required documents along with the fees

 

This process ensures a smooth and legal transfer of vehicle ownership at the Gurugram RTO.

You can apply for a driving licence online or offline at the Gurugram RTO. Here’s a brief overview of both methods:

Online Application Process

While the application can be initiated online, a visit to the RTO is still required for biometric data submission and the driving test. 

 

Follow these steps:

1. Visit Parivahan website https://parivahan.gov.in/parivahan//en and select "Drivers/Learners Licence”

2. Choose "Haryana" from the drop-down list to be redirected to the Sarathi portal

3. Select either "Apply for Learner Licence" or "Apply for Driving Licence”

4. Fill out the form, upload documents, and book a test slot

5. Pay the required fee and print the receipt

6. Bring your printed application form and payment slip to the RTO for the driving test

Offline Application Process

If you prefer applying in person, follow these steps:

1. Visit your nearest RTO

2. Fill out the application form and submit it with required documents and passport-sized photographs

3. The RTO will verify your details and eligibility

4. A driving test will be conducted by the Motor Vehicle Inspector

5. If you pass, your licence will be sent to your registered address

Renewal of Driving Licence

To renew your licence, submit Form 9 along with your current licence and any necessary documents. 

 

You can apply online or offline:

1. Visit the Sarathi portal and select "Haryana." Click on "Apply for DL Renewal”

2. Pay ₹50 for renewal within 30 days of expiry

3. After 30 days, an additional ₹50 late fee applies

4. For a Smart Card, an extra ₹200 fee is charged

To apply for an International Driving Permit (IDP) in Gurugram, you must hold a valid permanent Indian driving licence. The process must be completed in person at the RTO, as online applications for IDP are not available. 

 

Here’s how you can apply:

Steps to Apply for an IDP

1. Fill out Form 4A and submit it at the Gurugram RTO. Alternatively, you can fill the form online on the Ministry of Road Transport & Highways portal parivahan.gov.in and bring the acknowledgment slip to the RTO.

2. Provide photocopies of the following:

   • Permanent driving licence

   • Valid visa

   • Passport

   • Three passport-size photographs

3. Pay the required fee of ₹1,000

4. After processing, you will receive your International Driving Permit, which is valid for one year

 

Important Note: Duplicate International Driving Permits are not issued, so ensure all information is correct during the application process.

 

Also Read: International Driver Licence in India

With increasing digitisation, the Gurugram RTO offers a range of services online, making it easier for residents to manage their vehicle and licence-related tasks.

 

Here’s a guide to some key online services provided by the Gurugram RTO:

Booking RTO Appointments

How to Book RTO Appointments Online

You can easily book appointments for driving licence tests or vehicle registration through the Haryana RTO’s portal:

1. Visit the official website at https://haryanatransport.gov.in/en

2. Scroll down to the section "Online Services – For Citizen" and click on the provided link

3. Select "DL and LL Related Online Services" to be redirected to the page for driving licence and learner's licence services

4. Under "Learner’s Licence Test", select the appropriate link and choose a slot as per your requirement

Online Payment for RTO Services

The Gurugram RTO facilitates online payments for road taxes, fines, and other fees through the Parivahan portal. This eliminates the need for in-person visits, making the process more convenient.

Downloading Forms and Documents Online

Essential forms, such as Form 1A (Medical Certificate) and Form 20 (Vehicle Registration), are available for download from the Haryana RTO website. Visit the official portal to access and download these forms. You can also follow the process mentioned above to navigate through the online services section for form downloads.

The following tables list the various purposes and corresponding fees for RTO services in Gurugram:

Fee Structure for Vehicle Registration

The Gurugram RTO plays a pivotal role in managing vehicular regulations, ensuring road safety, and providing essential services such as vehicle registration and driving licences. Whether you are registering a new vehicle or renewing your driving licence, knowing the RTO’s processes, fees, and services can help you stay compliant with legal requirements. Always ensure you have the correct documents and follow the guidelines to make your experience smoother.